DLC Machine Inc Purchase Order
The following Terms & Conditions are applicable to DLC Machine Inc Purchase Order.
1. QUALITY MANAGEMENT SYSTEM
The supplier shall maintain a quality management system in compliance with all requirements of the purchase order.
2. RIGHT OF ENTRY
DLC Machine, Inc. and any of its regulatory authorities shall have the right of access to all facilities involved in the procurement of this purchase order and access to all applicable records.
The supplier shall provide products in strict conformance to specifications and requirements as specified on the purchase order. The notification shall be issued to DLC Machine, Inc. in the event that the supplier changes a product or process definition and is required to obtain approval from DLC Machine, Inc.
4. INSPECTION & ACCEPTANCE
DLC Machine, Inc. and their agents shall have the authority to inspect product at the supplier’s facility before acceptance. The supplier warrants that the material delivered is of the quality ordered, is free of all defects, and meets all drawing requirements. If the product is found to be defective DLC Machine, Inc. shall have the right to return the product for rework or credit at the expense of the supplier.
1. CERTIFICATE OF CONFORMANCE & FULL TRACEABLE CERTIFICATIONS
The supplier shall provide a certificate of conformance with each delivery of product against the
purchase order. The certificate shall provide at a minimum, the following information:
A. Supplier’s name and address
B. Date certificate issued
C. DLC Machine, Inc. purchase order
D. Specifications or required drawing requirements and revision
E. A statement of quality stating that all material used is in accordance with the applicable specifications. All processes prescribed in the drawing or purchase order meet the specification requirements. All required inspections and/or tests have been successfully completed.
F. Signature and title of the authorized company management representative
Full traceable certifications from supplier and all applicable sub‐tier suppliers shall be included in shipping package from supplier.
5. SHIPPING & HANDLING
The supplier shall ensure that the procured product receives the required cleaning, preservation and packing and is free of foreign object or debris. Appropriate commercial packaging shall be provided when not further specified in the purchase order. Other shipping instructions shall be included in the purchase order and shall be accompanied by the following documentation:
A. All data and documents required by the purchase order (for example, certifications, test data, inspection data, test reports, ai1worthiness approval, etc.)
B. Identification of the purchase order number, part number, part name (as provided), quantity, unit of measure and serial number, if applicable.
6. NON‐CONFORMING PRODUCTS/SERVICES
When requested by DLC Machine, Inc., the supplier shall perform failure analysis and prepare a non‐conforming report providing at a minimum the following information:
A. Reject document identification number
B. Description of the failed items or components
C. The cause of the failure
D. The corrective action to prevent future failures
E. Effectivity of the corrective action
F. Purchase order number
7. SUPPLIER LIABILITY
Supplier’s failure to process per purchase order instructions, which results in a scrapped part, will be the sole financial liability of the supplier. Replacement cost is determined by material, manufacturing, and pre‐existing processing costs.
8. RECORD RETENTION
All records shall be kept for a minimum of 10 years as of the date shown on Purchase Order.
9. FLOW DOWN
All requirements listed here and on the purchase order will be flowed down to sub‐tier suppliers including key characteristics if any.
10. PERSONNEL COMPLIANCE
Supplier shall ensure that all personnel involved in performing work in support of DLC Machine purchase orders are qualified for such work, fully aware of their contribution to product/service conformity, their contribution to product safety, and the importance of ethical behavior.
Supplier shall have a control processes for the prevention of counterfeit or suspect counterfeit part use and their inclusion in product(s) delivered to DLC Machine Inc.
Supplier represents and warrants that it shall not furnish products or items or components of products that may without limitation: be an illegal or unauthorized copy or substitute of an original item; are not traceable to sub‐tier suppliers sufficient to ensure product authenticity; do not contain the proper external or internal materials or components required, have been re‐worked, re‐marked, relabeled, repaired, reclaimed, refurbished; otherwise modified represented as authentic or as new. Counterfeit products shall be deemed to be non‐conforming and defective and shall be processed per non‐conformance procedure. The supplier shall disclose and cooperate in regards to the source of the counterfeit product to DLC Machine Inc. with respect to any investigations or remedial actions undertaken by DLC Machine Inc.
Supplier is to only use DFARS material unless otherwise noted in the purchase order